Many businesses often get surprised by the cost technology related expenses. Often times, the surprise is due to a lack of planning where technology is concerned during the yearly budget process. Businesses typically plan for expenses such as payroll, rent, telephone, automobile, and utilities. Why not be just as prepared in the technology department? Technology expenses are just as important as paying the electric bill. After all, in most businesses, if the computers are down there isn’t a lot of work getting done. Below are just a few things to consider when creating and/or managing your IT budget.
Hardware and Software Renewals
Are your computers currently under warranty? Renewing the manufacturer’s warranty can save you time and money when repairing computers due to hardware related issues. Also, many programs such as anti-virus software require annual renewals in order to stay current.
Patch Maintenance / Proactive Monitoring
Your computer systems need routine maintenance to prolong usefulness. You wouldn’t purchase a new vehicle and not have the oil changed or the tires rotated. Why would you treat your computer systems any differently?
Prepare for the Unexpected
Throughout the year, businesses often times need help due to unintentional deleting of files, installation of new equipment such as printers/copiers, or due to other emergencies. While no one has a crystal ball to foresee every issue, proper planning can save you a lot of time and worry.
Plan for New Equipment
Most workstations have a life-cycle of three to five years. Most network servers have a life-cycle of seven years. Because of newer software programs, which take a larger resource footprint, computer workstations can become slow and outdated. Business owners should also plan for new mobile devices such as iPads, iPhones, Droids, and other ‘smart’ devices.
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